Purpose

This Travel Expenses Agreement (the “Agreement”) is entered into between BERTRAMS | COORDINATING COMPLEXITY | (“Service-Provider”) and CLIENTS as an addendum to the Memorandum of Understanding for initial free Workshops.

1. REIMBURSABLE EXPENSES

The Client agrees to reimburse the Service-Provider for reasonable and necessary travel expenses incurred in connection with the complimentary initial workshop and any subsequent agreed-upon services. Reimbursable expenses include:

  • Transportation (economy class airfare, standard class train tickets, or mileage for personal vehicle use)
  • Accommodation (business-class hotels or equivalent)
  • Meals and incidentals (based on actual expenses or per diem rates)

2. PRE-APPROVAL

All travel expenses must be pre-approved in writing by the Client before being incurred.

3. DOCUMENTATION

The Service-Provider shall provide detailed receipts and documentation for all expenses claimed.

4. PAYMENT TERMS

The Client shall reimburse approved travel expenses within 14 days of receiving proper documentation from the Service-Provider.

5. TRAVEL ARRANGEMENTS

The Client may choose to book travel arrangements directly or authorize the Service-Provider to make such arrangements. If the Client opts to book directly, they shall adhere to the Service-Provider’s reasonable travel preferences and standards. If the client decides to leave the booking to us, reimbursement will be based on “BERTRAMSs’ International Travel Exp. Policy” below).

6. COST-EFFECTIVE MEASURES

The Service-Provider agrees to take reasonable measures to minimize travel expenses, such as booking in advance and choosing cost-effective options when available.

7. LIMITATIONS

  • Alcohol is not a reimbursable expense
  • Any expenses exceeding pre-approved amounts have to be reimbursed only with a written justification by the Service-Provider

8. CONFIDENTIALITY

Both parties agree to maintain the confidentiality of any sensitive information related to travel arrangements or expenses.

9. TERMINATION

This Agreement may be terminated by either party with 30 days’ written notice, but the Client remains responsible for any pre-approved expenses incurred prior to termination.

10. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the located head office of the service provider.

11. Data Usage Policy

This Agreement shall be governed by and construed in accordance with the laws of the located head office of the service provider.

By signing below, both parties acknowledge their understanding and acceptance of these terms.

BERTRAMS Travel Expense Policies

For BERTRAMS | COORDINATING COMPLEXITY |

Michael Bertrams ………………………………………….
Date: ………………………….

For CLIENT COMPANY & CLIENT NAME (please use capital letters)

COMPANY NAME: ……………………………………………………….

CLIENT NAME: ………………………………………………………………

SIGNATURE OF CLIENT (Authorized Person): ………………………………………………
Date: ………………………….

POSITION AT CLIENT COMPANY: ………………………………………………………………….