Eastern European Contract Framework for Digital Transformation Projects

This contract framework establishes the terms and conditions for a collaborative digital transformation project between Freelancers and our Customers:

Addendum A: Eastern European Markets

With EU Headquarters or Non-EU Headquarters Operating in EU Jurisdiction

1. Country-Specific Freelancer Requirements

Target Countries:

• Poland | Romania | Hungary | Czech Republic | Bulgaria | Slovakia | Baltic States

Legal Compliance:

• GDPR Alignment: Freelancers must comply with EU data protection laws, even if clients are non-EU.
• Local Labor Laws: Adhere to country-specific regulations (e.g., Poland’s “Umowa o Dzieło” for freelance contracts).
• VAT Handling: For non-EU clients, reverse-charge VAT applies; for EU clients, VAT invoicing follows local rates.

Freelancer Prototypes:

• Technical Roles: Developers, Data Analysts (avg. rate: €35–€80/hr).
• Cultural Liaisons: Local language experts for regional market adaptation.
• S&OP (Sales & Operations Planning) Specialists: Expertise in ERP integration (€50–€120/hr).

2. Currency & Payment Structures

Primary Currency:

• EUR (default). Exceptions:
  • Romania (RON), Bulgaria (BGN): Payments in local currency permitted if client agrees.
  • Exchange rate protection: Fluctuations >10% trigger renegotiation.

Payment Methods:

• Via Bertrams.app Plugins:
  • Bank transfers (SEPA).
  • Local platforms (e.g., BLIK in Poland, PayU in Romania).
• Fee Structure:
  • BERTRAMS commission: 15% of freelancer fees.
  • Non-EU client surcharge: +5% for currency hedging.

3. Cultural Training & S&OP Implementation

• Training Modules (Bertrams.academy):
  • “Eastern European Business Practices”: Local negotiation styles, compliance norms.
  • “EU Data Law for Non-EU Clients”: GDPR implementation guides.
• S&OP Features:
  • Integration with local ERP systems (e.g., SAP, Comarch).
  • Demand forecasting tailored to Eastern European markets.

4. Long-Term Compliance (2025–2030)

• AI-Driven Compliance Checks: Auto-update freelancer contracts with EU regulatory changes.
• Blockchain Contracts: Immutable records for freelancer deliverables and payments.

Addendum B: Non-EU Markets
For Clients Outside the EU

1. Regional Focus

• Priority Markets:
  • North America | Middle East | Asia-Pacific

Legal Compliance:

• Data Laws: CCPA (California), PIPEDA (Canada), PDPA (Singapore).
• Contract Jurisdiction: Disputes resolved under [Neutral Arbitration Body, e.g., ICC].

Freelancer Prototypes:

• Cross-Cultural Experts: Bridging EU/non-EU business practices.
• Tech Localization Specialists: Adapting tools for regional APIs (e.g., WeChat/WhatsApp integration).

2. Currency & Payment Structures

Primary Currency:

• USD (default) | GBP | CHF | SGD

Payment Methods:

• Via Bertrams.app Plugins:
  • PayPal | Wise | Cryptocurrency (BTC/ETH, +8% fee).
• Fee Structure:
  • BERTRAMS commission: 20% of freelancer fees.
  • Currency fluctuation buffer: 7.5% for non-EU transactions.

3. Cultural Training & Industrial Adaptation

• Training Modules:
  • “Navigating Non-EU Regulations”: Customized for target regions.
  • “Anti-Corruption Protocols”: For markets with high fraud risk.
• S&OP Features:
  • Multi-currency demand planning dashboards.
  • Sanctions screening for restricted markets.

Addendum C: Non-EU Industrial Services
For Heavy Industries (Mining, Energy, Manufacturing)

1. Industry-Specific Compliance

• Regulations:
  • ISO 9001/14001 | OSHA (US) | IFRS reporting.
• Freelancer Requirements:
  • Certified engineers (avg. rate: €80–€200/hr).
  • Safety compliance officers for hazardous environments.

2. Payment Terms & Currency

Currency:

• USD | CHF | GBP (stable currencies preferred).

Payment Structure:

• Milestone-Based: 30% upfront, 40% on delivery, 30% post-audit.
• Escrow Services: For high-value projects (>€500k).

3. Technical Integration

• S&OP Features:
  • IoT-enabled supply chain tracking.
  • Predictive maintenance scheduling.
• Training Modules:
  • “Industry 4.0 Adaptation”: AI/ML for production optimization.
  • “Cross-Border Compliance”: Navigating export/import laws.

4. Future-Proofing (2025–2050)

• Quantum-Secure Contracts: For IP protection in critical infrastructure.
• ESG Compliance: Automated reporting for carbon footprint tracking.

General Provisions for All Addenda

1. Freelancer Onboarding:
   • Mandatory Bertrams.academy certification for compliance modules.
   • Background checks via third-party providers (e.g., Veriff).
2. Dispute Resolution:
   • Mediation via ICC or local arbitration bodies.
   • Penalties for non-compliance: 1.5% of project value/day.
3. Payment Security:
   • Two-factor authentication for all transactions via Bertrams.app.
   • Fraud detection AI (integrated with Fluent Boards).

Integration with Existing Systems

Client Portal: Real-time project tracking across all addenda.

Plugins:

Fluent Boards: Track freelancer compliance metrics.

SureTriggers: Auto-invoice clients upon milestone completion.

Website Features:

Freelancer “Passport”: Public profile with certifications/ratings.

Addendum B ensures alignment with Addendum A while incorporating robust data protection measures, clear accountability structures, and platform-centric collaboration tools to meet modern project management needs and secures jurisdictions respectively:

Addendum B: Private Freelancer Sub-Teams

Compliant Sub-Team Management Framework for Bertrams.app Projects

This updated Addendum B integrates GDPR/CCPA-compliant data processing agreements, aligns with Addendum A, and enforces platform-centric collaboration using Bertrams.app, Bertrams.academy, and Bertrams-coordinating-complexity.com. It establishes clear accountability, scalable compliance, and future-proof practices to ensure seamless project execution across all stakeholders.

1. Scope & Purpose

This addendum governs the management of Sub-Teams by Main Freelancers under BERTRAMS contracts. Main Freelancers assume full legal and financial responsibility for their Sub-Teams’ compliance with:

• The primary contract with BERTRAMS |COORDINATING COMPLEXITY|.
• Regional Addenda (A, B, or C).
• Platform rules on Bertrams.app and Bertrams.academy.

2. Key Definitions

• Main Freelancer: Lead contractor responsible for supervising Sub-Team Members.
• Sub-Team Member: Individual/entity engaged by the Main Freelancer to assist in project delivery.
• Platform: Includes Bertrams.app (tools like Fluent Boards, SureTriggers) and Bertrams.academy (training modules).

3. Main Freelancer Responsibilities

3.1 Compliance Assurance

• Ensure all Sub-Team Members sign a GDPR/CCPA-compliant Sub-Team Compliance Agreement (Annex 1) before accessing the Platform.
• Verify qualifications, certifications, and legal eligibility to work for all Sub-Team Members.

3.2 Sub-Team Onboarding

Provide Sub-Team Members with:

• Access to mandatory training on GDPR/CCPA compliance and anti-fraud protocols via Bertrams.academy.
• Role-specific permissions on Bertrams.app (e.g., “Junior Developer” access).

3.3 Access Management

• Use Fluent Boards for task assignment and progress tracking.
• Revoke Platform access immediately for non-compliant Sub-Team Members.

3.4 Training & Oversight

• Conduct quarterly compliance reviews using SureTriggers-generated audit reports.
• Escalate unresolved issues to BERTRAMS within 48 hours.

4. Sub-Team Obligations

4.1 Contractual Compliance

Sub-Team Members must adhere to:

• The primary contract terms and regional Addenda (A, B, or C).
• GDPR/CCPA-compliant data processing agreements (Annex 2).
• Platform usage rules (e.g., no unauthorized data exports).

4.2 Confidentiality & Security

• Sign NDAs for client data accessed via Bertrams.app.
• Use AES-256 encryption tools for sensitive file transfers.

4.3 Prohibited Actions

• Sharing login credentials or using Platform tools for non-BERTRAMS projects is strictly forbidden.

5. Access & Permissions

5.1 Platform Access

Main Freelancers must request Sub-Team access via the “Team Management” plugin on Bertrams.app. Access levels include:

• Restricted roles (e.g., “Analyst” vs. “Project Lead”).
• Activity monitoring through Fluent Boards dashboards.

5.2 Revocation Rights

BERTRAMS reserves the right to suspend Sub-Team access if:

• Non-compliance with Addendum terms occurs.
• Security risks are identified (e.g., failed GDPR audits).

6. Payment Terms

6.1 Fee Structure

• Main Freelancer retains 70% of total Sub-Team fees; BERTRAMS retains 30% for compliance oversight and administrative costs.
• Payments to Sub-Team Members are managed directly by the Main Freelancer under agreed terms.

6.2 Invoicing & Disputes

• All hours logged via Bertrams.app’s time-tracking plugins must be invoiced through BERTRAMS systems.
• Disputes resolved through BERTRAMS mediation (€150/hour arbitration fee).

7. Liability & Dispute Resolution

7.1 Liability

Main Freelancers are fully liable for breaches by their Sub-Team (e.g., data leaks, contract violations). BERTRAMS is not responsible for payment disputes between Main Freelancers and their Sub-Team Members.

7.2 Dispute Escalation

Unresolved disputes are escalated to ICC arbitration under shared costs.

8. Integration with Regional Addenda

Addendum A (EU Markets):

Sub-Teams must comply with GDPR protocols and local VAT rules.

Addendum C (BERTRAMS-Web-Services):

Sub-Team Members require User certifications by Main-Freelancers.

9. Termination

BERTRAMS may terminate Sub-Team access in cases of:

1. Repeated compliance failures or fraudulent activity.
2. Immediate termination for security risks.
3. Notice period: 7 days for non-critical breaches.

10. Post-Termination Obligations

Upon termination, Sub-Team Members must:

1. Return all client data securely.
2. Delete Platform credentials.
3. Provide completion certificates for required training modules.

11. Confidentiality & Data Protection

All parties must adhere to Annex 2 (Data Processing Agreement), ensuring compliance with GDPR/CCPA standards.

Penalty: €10,000 per breach + legal fees.

12. Governing Law

EU Projects: Governed by German law under exclusive jurisdiction in Papenburg courts.

Non-EU Projects: Governed by ICC rules.

Annexes

1. Sub-Team Compliance Agreement Template
2. Data Processing Agreement (aligned with GDPR/CCPA)
3. Platform Access Checklist

Signatures

By signing below, all parties agree to the terms outlined in this Addendum B:

Main Freelancer: _________________________
BERTRAMS Representative: _____________________
Date: __________

Note: These addenda are modular — use Addendum A for EU alignment, Addendum B for global flexibility, and industrial purposes. All terms are enforceable through Bertrams.app’s centralized contract hub.

Partner and Freelancer Contract for BERTRAMS |COORDINATING COMPLEXITY|

This contract outlines the terms of engagement for partners and freelancers working with BERTRAMS |COORDINATING COMPLEXITY|, considering our commitment to excellence, client relationships, and team dynamics.

1. Parties and Purpose

1.1 Parties

• Client: [Client Name]
• Coordinator: Bertrams |Coordinating Complexity| (BERTRAMS)
• Freelance Experts: To be specified as engaged

1.2 Purpose

This contract establishes the collaborative effort to achieve the Client’s strategic objectives for and through digital transformation, leveraging BERTRAMS’s expertise and selected freelance experts.

2. Scope of Work

2.1 Project Overview

[Brief description of the digital transformation project]

2.2 Responsibilities

• Client: Provide necessary resources for project management, data analysis, and access to systems; steering planning and review sessions.
• BERTRAMS: Coordination of freelancers & experts; Regular quality assurance reviews; Communication/Moderation of Freelancers, Experts and Customer teams.
• Freelancers / Experts: Deliver specialized services as defined in individual work orders. Communication/Moderation of Experts and Customer teams.

2.3 Deliverables

[List key project deliverables and milestones]

2.4 Standards

• The attached Addendum on Fee Structure and Billing Process is hereby incorporated and made part of this contract.
  • You will find the addendum here
• Adherence to BERTRAMS’ methodologies in all client work
• Performance aligned through metrics etc. for each deliverable to ensure alignment with overall project goals
• Regular quality assurance reviews as per BERTRAMS’ procurement procedures

3. Project Governance

3.1 Steering Committee

A joint committee with representatives from the Client Leadership Team, BERTRAMS Board Members, and key freelancers/experts pending on project phase, where experts will oversee project progress and explain strategic decisions.

3.2 Communication Protocol

Regular meeting schedules, reporting structures, and communication channels will be established and aligned with project management teams.

4. Engagement of Freelance Experts

4.1 Selection Process
BERTRAMS will identify and propose suitable freelance experts based on project requirements. The Client retains the right to approve or reject proposed experts.4.2 Work Orders
Individual work orders will be issued for each freelance expert, specifying their scope of work, deliverables, and compensation.

5. Intellectual Property and Confidentiality

5.1 Ownership of Deliverables
All project deliverables will be the property of the Client.5.2 Confidentiality
All parties agree to maintain strict confidentiality regarding project information and client data.

6. Compensation and Payment Terms

6.1 Project Fees
[Outline the fee structure for BERTRAMS, as being responsible for all billing workflows from and to freelancers/experts]6.2 Freelance Expert Compensation
Fees for freelance experts will be specified in individual work orders and billed through BERTRAMS only.6.3 Payment Schedule
[Define payment milestones and terms]6.4 Travel Expenses

• Travel Expenses will be aligned individually with client’s expense policy.
• Client is responsible for providing a travel expense policy document based on their international rules at project initiation.
• If the client does not provide such a document, BERTRAMS’ travel expense policy will be used until both parties agree on an aligned policy.

7. Performance Metrics and Continuous Improvement

7.1 Key Performance Indicators (KPIs)
Project-specific KPIs will be established to measure success and drive continuous improvement.7.2 Regular Reviews
Periodic performance reviews will be scheduled to assess progress and adjust strategies as needed.

8. Flexibility and Adaptation

8.1 Change Management
A process for proposing, evaluating, and implementing changes to project scope or approach will be outlined.8.2 Resource Scaling
Flexible scaling of resources (both internal and freelance) based on project needs will be allowed.

9. Dispute Resolution

9.1 Escalation Process
A clear escalation path for resolving disputes will be defined, prioritizing collaborative problem-solving.9.2 Mediation
All parties agree to engage in mediation before pursuing any legal action.

10. Term and Termination

10.1 Project Duration
[Specify the expected project timeline]10.2 Termination Clauses
Conditions and procedures for contract termination by any party will be outlined.

11. Compliance and Ethics

11.1 Regulatory Compliance
All parties agree to comply with relevant laws and regulations, including data protection and industry-specific requirements.11.2 Ethical Standard
All parties commit to maintaining high ethical standards throughout the project.

12. Currency Clause and Exchange Rate Protection

12.1 General Provisions

• All payments under this Agreement shall be made exclusively in Euro (EUR).
  • Flexibility Clause: While Euro is the primary currency for this contract, parties may negotiate the use of alternative currencies on a case-by-case basis, subject to mutual agreement and written confirmation.
• All invoices shall be issued in Euro (EUR) and shall state the ECB reference exchange rate valid at the date of the main contract signature with the customer.

12.2 Exchange Rate Protection

• Base Exchange Rate: [CURRENCY/EUR] = [RATE] as of [CONTRACT DATE]
• For Customer Agreements: If more than 30% of the contract volume is affected by currency fluctuations exceeding 15%, the Customer shall bear 50% of the additional costs resulting from such fluctuations. The adjustment shall be calculated quarterly based on the ECB reference rates.

12.3 Risk Sharing Mechanism

• Currency fluctuations shall be monitored monthly.
• Adjustments shall be made quarterly if applicable.
• The parties agree to renegotiate in good faith if severe currency fluctuations occur.

12.4 Force Majeure
Severe currency fluctuations exceeding 30% within 30 days shall be considered a force majeure event. In such cases, both parties have the right to suspend or terminate the contract with 30 days written notice.By signing below, all parties agree to the terms and conditions outlined in this contract framework:

Client: _________________________ Date: __________

BERTRAMS: _____________________ Date: __________