Fee Structure and Billing Process for BERTRAMS

This document outlines the fee structure and billing process for BERTRAMS, as the entity responsible for all billing workflows involving freelancers and experts. This information serves as an addendum to the freelancer contract and details the responsibilities related to billing within our system and processes.

Fee Structure

  1. Project Fee Calculation
    • BERTRAMS will calculate the total project fee based on the scope of work, complexity, and duration of the project.
    • The fee will include compensation for BERTRAMS’ coordination services and the work of engaged freelancers/experts.
  2. Freelancer/Expert Compensation
    • Freelancers and experts will be compensated based on individual work orders specifying their scope of work and deliverables.
    • Rates may vary depending on expertise, experience, and project requirements.
  3. BERTRAMS Coordination Fee
    • BERTRAMS will retain a percentage of the total project fee as a coordination and management fee.
    • This fee covers project management, quality assurance, and administrative costs.

Billing Process

  1. Client Invoicing
    • BERTRAMS will issue invoices to the client according to the agreed-upon payment schedule in the main contract.
    • Invoices will be in Euro (EUR) and will include the total project fee.
  2. Freelancer/Expert Invoicing
    • Freelancers and experts must submit their invoices to BERTRAMS, not directly to the client.
    • Invoices should be submitted according to the schedule specified in their individual work orders.
  3. Invoice Requirements
    • All invoices must include:
      • Freelancer/expert’s name and contact information
      • Invoice number and date
      • Project name and work order reference
      • Detailed breakdown of services provided
      • Number of hours worked (if applicable)
      • Agreed-upon rate
      • Total amount due
  4. Payment Processing
    • BERTRAMS will process payments to freelancers/experts after receiving payment from the client.
    • Payment terms for freelancers/experts will be specified in their individual work orders.
  5. Currency and Exchange Rate
    • All invoices and payments will be in Euro (EUR).
    • The ECB reference exchange rate valid at the date of the main contract signature will be used for any necessary currency conversions.

Freelancer/Expert Responsibilities

  1. Timely Invoicing
    • Submit accurate and complete invoices to BERTRAMS by the agreed-upon deadline.
    • Ensure all required information is included on the invoice.
  2. Work Documentation
    • Maintain detailed records of work performed, including time logs if required.
    • Provide any additional documentation requested by BERTRAMS for billing purposes.
  3. Communication
    • Promptly respond to any queries or requests for clarification regarding invoices or work performed.
  4. Compliance
    • Adhere to all tax and legal requirements related to invoicing and payment in their jurisdiction.
    • Inform BERTRAMS of any changes in tax status or business structure that may affect billing.
  5. Confidentiality
    • Maintain strict confidentiality regarding project details, client information, and fee structures.
  6. Dispute Resolution
    • Address any billing discrepancies or concerns directly with BERTRAMS, not with the client.

BERTRAMS’ Responsibilities

  1. Invoice Verification
    • Review and verify all freelancer/expert invoices for accuracy and completeness.
    • Resolve any discrepancies or issues before processing payment.
  2. Timely Payment
    • Process payments to freelancers/experts according to the agreed-upon terms, subject to client payment.
  3. Record Keeping
    • Maintain accurate records of all invoices, payments, and related documentation.
  4. Reporting
    • Provide freelancers/experts with necessary documentation for their tax and accounting purposes.
  5. Transparency
    • Ensure clear communication regarding payment schedules and any potential delays.

By adhering to this billing process, all parties contribute to a smooth and efficient workflow, ensuring timely compensation and maintaining the integrity of the project’s financial management. By signing below, all parties agree to the terms and conditions outlined in this contract framework:

Client: _________________________ Date: __________

BERTRAMS: _____________________ Date: __________