Contracts – Addendum A

Addendum for Eastern Markets With EU Headquarters or Non-EU Headquarters Operating in EU Jurisdiction

1. Country-Specific Freelancer Requirements

Target Countries:

  • Poland, Romania, Hungary, Czech Republic, Bulgaria, Slovakia, Baltic States

Legal Compliance:

  • GDPR Alignment: Freelancers must comply with EU data protection laws, even if clients are non-EU.
  • Local Labor Laws: Adhere to country-specific regulations (e.g., Poland’s “Umowa o Dzieło” for freelance contracts).
  • VAT Handling: For non-EU clients, reverse-charge VAT applies; for EU clients, VAT invoicing follows local rates.

Freelancer Prototypes:

  • Technical Roles: Developers, Data Analysts (avg. rate: €35–€80/hr).
  • Cultural Liaisons: Local language experts for regional market adaptation.
  • S&OP (Sales & Operations Planning) Specialists: Expertise in ERP integration (€50–€120/hr).

2. Currency & Payment Structures

Primary Currency:

  • EUR (default). Exceptions:
    • Local currency permitted if client agrees.
    • Exchange rate protection: Fluctuations >10% trigger renegotiation for both parties alike.

Payment Methods:

  • Via Bertrams.app Plugins:
    • Bank transfers (SEPA).
    • Local platforms (e.g., BLIK in Poland, PayU in Romania).
  • Fee Structure:
    • BERTRAMS commission: 15% of freelancer fees.
    • Non-EU client surcharge: +5% for currency hedging.

3. Cultural Training & S&OP Implementation

  • Training Modules (Bertrams.academy):
    • “Eastern European Business Practices”: Local negotiation styles, compliance norms.
    • “EU Data Law for Non-EU Clients”: GDPR implementation guides.
  • S&OP Features:
    • Integration with local ERP systems (e.g., SAP, Comarch).
    • Demand forecasting tailored to Eastern European markets.

4. Long-Term Compliance (2025–2030)

  • AI-Driven Compliance Checks: Auto-update freelancer contracts with EU regulatory changes.
  • Blockchain Contracts: Immutable records for freelancer deliverables and payments.

Addendum B: Non-EU Markets
For Clients Outside the EU

1. Regional Focus

  • Priority Markets:
    • North America | Middle East | Asia-Pacific

Legal Compliance:

  • Data Laws: CCPA (California), PIPEDA (Canada), PDPA (Singapore).
  • Contract Jurisdiction: Disputes resolved under [Neutral Arbitration Body, e.g., ICC].

Freelancer Prototypes:

  • Cross-Cultural Experts: Bridging EU/non-EU business practices.
  • Tech Localization Specialists: Adapting tools for regional APIs (e.g., WeChat/WhatsApp integration).

2. Currency & Payment Structures

Primary Currency:

  • USD (default) | GBP | CHF | SGD

Payment Methods:

  • Via Bertrams.app Plugins:
    • PayPal | Wise | Cryptocurrency (BTC/ETH, +8% fee).
  • Fee Structure:
    • BERTRAMS commission: 20% of freelancer fees.
    • Currency fluctuation buffer: 7.5% for non-EU transactions.

3. Cultural Training & Industrial Adaptation

  • Training Modules:
    • “Navigating Non-EU Regulations”: Customized for target regions.
    • “Anti-Corruption Protocols”: For markets with high fraud risk.
  • S&OP Features:
    • Multi-currency demand planning dashboards.
    • Sanctions screening for restricted markets.

Addendum C: Non-EU Industrial Services
For Heavy Industries (Mining, Energy, Manufacturing)

1. Industry-Specific Compliance

  • Regulations:
    • ISO 9001/14001 | OSHA (US) | IFRS reporting.
  • Freelancer Requirements:
    • Certified engineers (avg. rate: €80–€200/hr).
    • Safety compliance officers for hazardous environments.

2. Payment Terms & Currency

Currency:

  • USD | CHF | GBP (stable currencies preferred).

Payment Structure:

  • Milestone-Based: 30% upfront, 40% on delivery, 30% post-audit.
  • Escrow Services: For high-value projects (>€500k).

3. Technical Integration

  • S&OP Features:
    • IoT-enabled supply chain tracking.
    • Predictive maintenance scheduling.
  • Training Modules:
    • “Industry 4.0 Adaptation”: AI/ML for production optimization.
    • “Cross-Border Compliance”: Navigating export/import laws.

4. Future-Proofing (2025–2050)

  • Quantum-Secure Contracts: For IP protection in critical infrastructure.
  • ESG Compliance: Automated reporting for carbon footprint tracking.

General Provisions for All Addenda

  1. Freelancer Onboarding:
    • Mandatory Bertrams.academy certification for compliance modules.
    • Background checks via third-party providers (e.g., Veriff).
  2. Dispute Resolution:
    • Mediation via ICC or local arbitration bodies.
    • Penalties for non-compliance: 1.5% of project value/day.
  3. Payment Security:
    • Two-factor authentication for all transactions via Bertrams.app.
    • Fraud detection AI (integrated with Fluent Boards).

Integration with Existing Systems

  • Plugins:
    • Fluent Boards: Track freelancer compliance metrics.
    • SureTriggers: Auto-invoice clients upon milestone completion.
  • Website Features:
    • Freelancer “Passport”: Public profile with certifications/ratings.
    • Client Portal: Real-time project tracking across all addenda.

Here are a few Slides coming out of our projects with Clients:

3.4 Training & Oversight

  • Conduct quarterly compliance reviews using SureTriggers-generated audit reports.
  • Escalate unresolved issues to BERTRAMS within 48 hours.

4. Sub-Team Obligations

4.1 Contractual Compliance

Sub-Team Members must adhere to:

  • The primary contract terms and regional Addenda (A, B, or C).
  • GDPR/CCPA-compliant data processing agreements (Annex 2).
  • Platform usage rules (e.g., no unauthorized data exports).

4.2 Confidentiality & Security

  • Sign NDAs for each client team mate, as well as for data accessed through any system or team access visible through any system or process flow.
  • Sign NDAs for each freelance team mate, as well as for data accessed through any system or team access visible through any system or process flow.

4.3 Prohibited Actions

  • Sharing login credentials or using Platform tools for non-BERTRAMS projects is strictly forbidden.

5. Access & Permissions

5.1 Platform Access

Main Freelancers must request Sub-Team access via the “Team Management” plugin on Bertrams.app. Access levels include:

  • Restricted roles (e.g., “Analyst” vs. “Project Lead”).
  • Activity monitoring through Fluent Boards dashboards.

5.2 Revocation Rights

BERTRAMS reserves the right to suspend Sub-Team access if:

  • Non-compliance with Addendum terms occurs.
  • Security risks are identified (e.g., failed GDPR audits).

6. Payment Terms

6.1 Fee Structure

  • Main Freelancer retains 70% of total Sub-Team fees; BERTRAMS retains 30% for compliance oversight and administrative costs.
  • Payments to Sub-Team Members are managed directly by the Main Freelancer under agreed terms.

6.2 Invoicing & Disputes

  • All hours logged via Bertrams.app’s time-tracking plugins must be invoiced through BERTRAMS systems.
  • Disputes resolved through BERTRAMS mediation (€150/hour arbitration fee).

7. Liability & Dispute Resolution

7.1 Liability

Main Freelancers are fully liable for breaches by their Sub-Team (e.g., data leaks, contract violations). BERTRAMS is not responsible for payment disputes between Main Freelancers and their Sub-Team Members.

7.2 Dispute Escalation

Unresolved disputes are escalated to ICC arbitration under shared costs.

8. Integration with Regional Addenda

Addendum A (EU Markets):

Sub-Teams must comply with GDPR protocols and local VAT rules.

Addendum C (Industrial Services):

Sub-Team Members require safety certifications (e.g., ISO 45001).

9. Termination

BERTRAMS may terminate Sub-Team access in cases of:

  1. Repeated compliance failures or fraudulent activity.
  2. Immediate termination for security risks.
  3. Notice period: 7 days for non-critical breaches.

10. Post-Termination Obligations

Upon termination, Sub-Team Members must:

  1. Return all client data securely.
  2. Delete Platform credentials.
  3. Provide completion certificates for required training modules.

11. Confidentiality & Data Protection

All parties must adhere to Annex 2 (Data Processing Agreement), ensuring compliance with GDPR/CCPA standards.

Penalty: €10,000 per breach + legal fees.

12. Governing Law

EU Projects: Governed by German law under exclusive jurisdiction in Papenburg courts.

Non-EU Projects: Governed by ICC rules.

Annexes

  1. Sub-Team Compliance Agreement Template
  2. Data Processing Agreement (aligned with GDPR/CCPA)
  3. Platform Access Checklist

Signatures

By signing below, all parties agree to the terms outlined in this Addendum B:

Project Manager of Freelance Community: _________________________
BERTRAMS Representative: _____________________
Date: __________

Summary Table:

Tool/PlatformFunctionalityReasoning/Relevance
FluentBoardsTask management, escalation, analyticsShows operational discipline
FluentCommunityCapacity mapping, stakeholder engagementDemonstrates team alignment
FluentCRMDelegation, alerts, contact managementEnsures resource accountability
Freelancer NetworksAccess to global talent on-demandScalable, flexible team structure
Project FrameworkDefined process- and onboarding steps, producing complianceReduces investor risk
Automated ReportingProject phase management and tools for milestone and/or KPI tracking, managing reporting and stress tests for any efficient escalation of bottlenecks for a stable reviewing process, creating clients’ projections on progress in the BERTRAMS’way of working.Supports transparency for investors

Bertrams’ approach organizes your SGB II application preparation into four quadrants:

Quadrant 1 (Do First): Urgent documentation requirements

  • Bank statements (last three months)
  • Rental agreements
  • Asset declarations45

Quadrant 2 (Schedule): Strategic planning for income projections

  • 6-month business forecasts
  • Capacity planning for self-employment activities
  • Documentation of business development activities4

Quadrant 3 (Delegate): Tasks that can be assigned to specialists

  • Legal document review
  • Integration with accounting software
  • Translation of technical terms if needed4

Quadrant 4 (Eliminate): Removing unnecessary steps

  • Monthly audits to identify low-value activities
  • Streamlining communication processes4

Al

Notification Integration and Compliance for Global Projects

The notification Integartion ensures seamless operations across all our platforms Bertrams.app, Bertrams.academy, and Bertrams-Coordinating-Complexity.com, while adhering to GDPR, CCPA, and other international data protection laws.

1. E-commerce Notification Integration

Perfection in CRM Automation

  • Order Confirmations: Automatically triggered upon milestone validation via FluentBoards API. Notifications will include:
    • Task owner (main freelancer/sub-team/client member).
    • Department or cross-functional team assignments.
    • Delivery timelines aligned with project Gantt charts.
    • Secure links to task documentation stored in Bertrams.app.
  • Shipping Notifications: Sent upon:
    • Completion of deliverables requiring physical shipment.
    • Digital asset transfers (e.g., code repositories, design files).

Compliance: All notifications will include GDPR/CCPA-mandated data minimization practices (e.g., truncated client IDs) to ensure privacy.

2. Task Ownership & Cross-Team Alignment

Dynamic Task Attribution

EventNotification RecipientsData Included
Task assignmentMain freelancer, client PM, LMSRole matrix, deadlines, compliance docs.
Sub-team delegationClient department head, Freelancer LeadAudit trail of task handoffs.
Cross-functional updatesAll stakeholders via FluentCommunityRisk-adjusted delivery estimates.

Enforcement:

Others prof. internationally asking finally as creative visions and templates or questionnaires

  • Discrepancies auto-escalate to SureTriggers with a 24-hour resolution SLA.
  • Non-compliant task transfers trigger arbitration protocols within Bertrams.app.

3. Bertrams’ Digital Tools for our Transactional mail Framework

SMTP Configuration

  • Providers: SendGrid (default), Mailgun (backup), Gmail OAuth (client-specific).
  • WPForms Integration:pythonsmtp_config = { 'host': 'smtp.sendgrid.net', 'port': 587, 'auth': {'user': 'BERTRAMS_API', 'pass': 'ENCRYPTED_KEY'}, 'tls': True }
  • Branding Requirements:
    • Header/Footer: Logos for Bertrams.app, Bertrams.academy, and Bertrams-coordinating-complexity.com.
    • Font: Roboto (16px body text, #2D3748 color scheme).
    • Disclaimer: “This communication adheres to EU 2025 Digital Services Act.”

4. Fraud & Security Protocols

Attachment Security

  • All email attachments will be scanned using the embedded ClamAV engine in Bertrams.app.
  • Quarantined files will be logged in blockchain-based audit trails for transparency.

Fraud Detection Measures

  • AI anomaly checks will monitor:
    • Discrepancies between FluentBoards task hours and invoices.
    • Unauthorized subcontractor engagements or access.

5. Training & Certification Enforcement

Bertrams.academy Integration

  • Auto-enrollment triggers based on project roles:Project RoleMandatory ModulesFreelancer LeadAdvanced GDPR, Fraud Detection v3.1Client PMSOP/IBP Fundamentals, App Mastery
  • Non-compliance penalties:
    • A 15% payment hold until certification is completed.
    • API access revoked in FluentCommunity for non-certified users.

6. Global Compliance Alignment

Opt-Out Management and Data Privacy Compliance

  • GDPR/CCPA Compliance:
    • Unsubscribe links included in all non-essential emails (e.g., marketing follow-ups).
    • Data deletion requests processed within a maximum of 72 hours via Bertrams.app portal.
  • Audit Trail Implementation:textgraph LR A[Email Sent] --> B{Contains PII?} B -->|Yes| C[Encrypt & Log] B -->|No| D[Store for 180 Days] C --> E[Blockchain Ledger]

7. Unified Team Collaboration via FluentBoards

  • Automatic email notifications for task completions or milestone achievements will be sent to stakeholders through FluentBoards’ notification system.
  • Configurable notification settings allow users to tailor alerts based on task assignments, due date changes, or comments2.

8. Continuous Training & Knowledge Sharing

  • Ongoing learning facilitated through Bertrams.academy includes automated course enrollment notifications and reminders for incomplete modules or certifications.
  • Certifications are tied to user permissions in FluentBoards and FluentCommunity to ensure role-based compliance enforcement.